Policy is applicable to each school in Kaleidoscope MAT - currently Ashcombe, Becket, Christ Church, Crockerne, Hutton, St Martin's and Worle Village Primary Schools.
The Trust Board / Local Governing Board (LGB) has decided to pay reasonable allowances from the Trust / academy’s delegated budget to cover any costs that Members, Trustees or governors incur through carrying out their duties.
This policy sets out the terms on which such allowances will be paid.
By adopting this policy, we will ensure that no member of the community is prevented from becoming a Member / Trustee or governor on the grounds of cost.
2. Legislation and guidance
The Governance Handbook (section 4.6.1, paragraph 52) says that boards in academies are free to determine their own policy on the payment of allowances and expenses.
This policy complies with our funding agreement and articles of association.
Members of the governing board(s) may claim allowances to cover expenditure necessary to enable them to perform their duties.
This does not include an attendance allowance, or payment to cover loss of earnings.
Members of the governing board(s) may claim allowances by completing a claim form (see appendix 1) and submitting it to the individual Academy or the Trust Finance Office.
Allowances will only be paid on the provision of a receipt, and will be limited to the amount shown on the receipt.
Members of the governing board may claim for:
- Care for elderly or dependent relatives
- Extra costs incurred because they have a special need or English as a second language
- Travel and subsistence costs
- Telephone charges, photocopying, postage, stationery, etc.
- Other justifiable allowances
Claims will be paid in arrears on a case-by-case basis. Reimbursable costs should be agreed in principle by the Board Chair before they are incurred.
The chair of the Trust / LGB (or the vice-chair, where appropriate) may investigate claims that appear excessive or inconsistent. All claims will be subject to an independent audit.
Travel expenses where a governor uses their own vehicle must not exceed the approved mileage rates (currently 40p per mile).
4. Monitoring arrangements
This policy will be reviewed every two years by the Trust Board. Any amendments will be presented at a meeting of the Trust Board.